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May 10, 2005 Regular Monthly Meeting
TOWN OF BROOKLYN Regular Monthly Town Board Meeting May 10, 2005 - 7:00 P.M. W1208 State Road 23-49 ---- Green Lake, WI Email: broklyn@dotnet.com Web: www.tn.brooklyn.wi.gov Minutes - Call Meeting to order by Mike Wuest at 7:00 p.m. Present: Mike Wuest, Chairman, Ron Benson & Susan McConnell, Supervisors; Kathleen Morris,Treasurer; Marian Mildebrandt, Clerk; Robert Wertsch, Attorney; Jerry Buhrows, Building Inspector - Pledge of Allegiance - Said by all in attendance. - Informal public comment time on issues not on the agenda for tonight's meeting: JoAnne LaMire - wanted to know why we are going into closed session. Mike Wuest- not at this time. Syndey Rouse - wanted to know who was on the Plan Commission. Ron Benson - indicated he is chairperson, Clerk told her the committee members. She thinks it is strange that with the make-up of the Commission contains no real estate agents, since they are a major portion of the businesses in the area. Ron indicated that the Plan Commission meetings are open meetings and no one comes to express any opinion. - Are we in compliance with open meeting law, and rules of meeting.. Yes, the agenda was published in the Green Lake Reporter and posted at the Town Office, Classic Auto Service and the Recycling/ Sanitation Center. - Approve Minutes of April 12, 2005 meeting. M/S to approve the minutes of the April 12th meeting as presented . Susan McConnell - found many errors in typing, she will give to Clerk to correct. - M/S Ron Benson/Susan McConnell, Motion Carried. - Reports o Building Inspector. Report on any building permits issued. - Issued 6 in April. Update on Review of UDC Ordinance and fees to renew building permits. - some of the additions/alterations are coming due. If things go on indefinitely, he has to inspect and it would be over the original fee and could start costing the town money. Ron Benson- thinks the idea to have them re-apply whether or not be charge for the permit, so we know that it is being done. Ron Benson- thinks we should ask for a renewal - Draft a letter as a review and access at that time. UDC Ordinance - if it should be adopted for all houses. Motion by Ron Benson we leave UDC Code as it and not to inspect homes prior to 1980. Susan McConnell does not feel that it should be left as is.She thinks that if $1000 is used in remodeling, they should have a building permit. Ron's motion seconded by Mike Wuest. Motion 2 Yes 1 No. Motion carried. Currently if you re-do your roof or siding and cost is over $1000 you need a permit for homes built since 1980. - Mike Wuest - leave as is. o Roadmen - Report on work being done. Mike Wuest - Norbert Jahnke has been doing patching and we have been sweeping up gravel. We are involved in the Community Service Program. Eugene Janes is supervising these individuals. Ron Benson pointed out that there are tires at the bottom of Skunk Hollow. o Library - Report on library activities - There are children programs on during the summer. Story tellers come in on Wed. mornings. Over 100 kids at times in the past. They show movies 2x's a month for children. They tried to show an adult movie, low interest. We cannot advertise outside for the movies as part of the contract. Artist of the month is still on going and well received. Mike Wuest - the town received an e-mail from Tasha requesting to meet with the town regarding long-range planning for the Library. She has offered to the meeting down at the library. - We are requested to give her some dates we can get together. Possibly June 2 - The Library board meets on that day. - so that day may not work. o Recycling/Sanitation Center - Ron Benson The fence has been repaired The large dumpster is in place for larger items (Question) Sydney Rouse- there is a large pot hole in the center that she is concerned about. - Mike Wuest will check it out with Norbert Jahnke o Fire Commission ! Approve Town of Green Lake Fire Protection Agreement - We have the Town of Green Lake Fire Protection Agreement - dated Feb. 2, 2005. Attorney - no problem with the agreement, but the map wasn't very clear to the area. M/S Susan McConnell/ Ron Benson to accept the agreement with the Town of Green Lake from Feb. 1, 2005 for 1 year. We will get $4,000 which we have to split with the City. ! Update on suggestions of Ordinances the city would like to implement - no one has said anything about this, so we will drop until the Fire Commission brings more information to the Town Board. o Plan Commission - Ron Benson ! Discuss Subdivision/Land Use Ordinance - June 2, 2005 at 7:00 for public hearing - for Land Use /Subdivision here at the Town Office - Motion as such: M/S Susan McConnell/Ron Benson. Will need Class 2 notice in on May 19 and May 26. It will be available for inspection here at the Town hall and also at the Caestecker Library. It is available on the Omnni website. ! Recommendations regarding a request by Jeff Rowley for Conditional Use and Rezoning. The Rezoning request is from A-1 Exclusive Agriculture District to RC Recreational District. The Conditional Use permit is for a public educational and recreational resort. The area affected is 27+ acres at W1958 Northwest Road. - The Plan Commission recommended changing the zoning, but had 7 issues that needed to be addressed before they would approve the conditional use. 1. Complete site plan 2. Signage 3. Site lighting 4. Maintain quiet setting 5. Subject to review 6. Future gym - separate item. 7. Papers about the dump site - DNR papers COMMENTS: Mrs. Westphal - is he required to clean up his lot before he starts another project. She knows it is a registered dumpsite. She feels that it should be cleared up before we rezone. JoAnn LaMire - does he run a business out of his home. If he does, it's illegal to run a business out of a residence. She feels that it does not meet the land use plan that we adopted. Mr. Westphal - he is concerned with the traffic on Northwest road - He has an access to County Road A then the traffic problem would be on a County Road. Sydney - Does he have a Business Plan - has he done a study on it. Susan M - it sounded like he has traveled different areas and it sounds like it would go. Concern is if it will be successful. Roll call on Rezoning: with note Susan McConnell, seconded Ron Benson - from Ag 1 to RC 1 Roll Call - Mike Wuest Yes, Susan McConnell Yes, Ron Benson Yes, Motion 3 - 0 . Recommendations to also address junkyard and County A access. o Financial - Treasurer ! Monthly report. - Ron Benson/Susan McConnell - Motion carried. ! Approval of checks issued from April 13, 2005 - May 9, 2005. Checks 7875 - 7987 for a total of $123,447.95 M/S Ron/Susan Motion 3-0 o Chairman ! Discuss Road Inspections - Mike Wuest made up a packet of items we want to do this year. Roads that were discussed on the road trip. Photos were taken 1. Irving Park Drainage, - drainage 2. Dead Cotton wood tree on Northwest Road - should be taken down. Board directed Chairman to get quotes from the public 3. Spaulding Hill Road - Hill drainage, landowner agreed to pay for a new culvert if we fix the road. Susan McConnell would like an estimate on what it will cost at the next meeting. ! Appoint Orlo Bierman to Fire Commission - 3 year term - June 1, 2005 thru May 31, 2008. He accepted the appointment. M/S Ron Benson /Susan McConnell - to Appoint Orlo Bierman to the Fire Commission. Motion carried. We will do a thank you note to Wayne Albright for his service on the commission ! Resolution 2005-01 - Carried over Attorney ! Update on Fire Dept/First Responder Agreement with City of Green Lake - No action at this time. ! Irving Park Road Damage (update) - There have been discussions with parties involved in the damage to the road. The trucking company has agreed $600.00 for damage to road. Property owner who told him to come in will pay $200 toward total bill. The problem arises that there may have been other trucks with heavier loads that could have done the damage. M/S Ron Benson/Susan McConnell to accept the settlement NOTE: The burden of proof would have been hard to prove which truck did the actual damage. Motion carried 3-0 ! Update road damage - Forest, Camelot Trace and Belle Mapps Roads - - Scott's offer was to pay $450. by credit against future work. The Board would like cash instead of credit. He thinks will be in the mail next week. M/S Ron Benson/Susan McConnell to accept the damages Motion carried 3-0 - New Business o Cell phone - pay 1/2 of cell phone bill for clerk - Motion / Ron Benson / to allow 1/2 monthly bill/ Susan McConnell disagrees She agreed to check out different plans and report back next month. o Purchase laptop computer - - Susan McConnell will get quotes for next month. - Public Comment - on Annexation issue. - JoAnn LaMire - doesn't think there is any reason for the lawsuits against the City. It's just throwing money away and a bad decision to make. Mike Wuest - he was at the city Council meeting last night and he extended the olive branch. - JoAnn LaMire - The residents of the city think we are being very uncooperative. - In her opinion let's bury the hatched and get going with the business. Let's move on and stop spending money unnecessarily. Mike Wuest. Addressing your issue with the City - He has had conversation with the Mayor. JoAnn LaMire - she would like to see the lawsuits be dropped. - Sydney Rouse- thinks we should also drop the lawsuits. ---- On other subject - - Back to building inspections. - If someone starts residing the house - you should not be allowed to stop halfway through. Are you operating under village powers. - - Can we go to a 5 man board - Bert Wertsch - yes, we can one way is at the annual meeting another is through board action. -- On Irving Park - GL Sanitary district had money for this kind of repairs. -- On re-shingling house - she thought if you put the roof on the house once, it should not need a permit to replace. - Does this board have any pull with the County A - - Mike Wuest will check with County Highway Dept.. Harley Reabe - on the renew. of building permits. He thinks it should not be allowed to just keep renewing. Orlo Bierman - Northwest road - Lillian Street/ N. Lawson - seems to carry on for a year or more. Does the town of Brooklyn have ordinance on junk yard. --- Is there an ordinance on these kind of problems. Sydney - If a business - a port-a-potty - is there a limit on how long you can have themÉ It's been 3 years. --- We do not have an ordinance Regarding Annexation --- Mike Wuest this is only his 2nd meeting as Chairman. He has been meeting with the Mayor. It will be discussed in the closed session. We hope to end this in a timely manner. - Implement Employee Handbook - M/S Susan McConnell, Ron Benson to accept the employee handbook - Motion carried. 3-0 - Motion to go into closed session pursuant to WIS STAT Section 19.85 (1)(g) for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. This concerns three (3) pending annexation actions involving Nordic Village and Busse lands both east and west of CTH A. Case Numbers 04CV99, 04cV98 and 04CV97. M/S as listed above. Susan McConnell/Ron Benson Roll call Mike Wuest, Yes; Susan McConnell,Yes; Ron Benson Yes - Motion carried 3 -0 - Adjournment. - Next Town Board Meeting - June 14, 2005. 7:00 p.m. Requests from persons with disabilities that need assistance to participate in this meeting or hearing should be made to the Town Office at 294-6600 with as much advance notice as possible. Marian Mildebrandt, Clerk